Secure file sharing safeguards sensitive data from being accessed by anyone else, whether it’s SaaS or client information, or business documents. It’s a must-have tool for any business who wants to avoid hacking, data leakage, and compliance violations when working with clients.
The most basic secure document sharing method is encryption, which ensures that the files shared can only be read by intended recipients. This helps prevent hackers from gaining access private data. This is typically done through sending attachments to emails or uploading files on websites. Advanced platforms may also include password protection and granular access controls. These platforms are usually based on cloud-based storage and can be used with multiple OSs and devices.
If you’d like to add an an extra layer of security make sure that your secure share link has two-factor authentication (2FA). It requires the 6-digit number of digits from an authenticator app or a physical security key (new window) for someone to be allowed to download or modify the document. This makes it nearly impossible for hackers to gain access to your data.
Some secure file-sharing services have features that allow you to collaborate with your team members on projects. These tools may include real-time collaboration, detailed analyses of documents, and eSignature capabilities. This type of software can help streamline workflows for projects, and boost team productivity. It can also support an integrated approach to document management, which is in compliance with strict privacy and regulatory requirements. Laserfiche is a good example, as it provides a robust collection of secure document sharing features that can be integrated into your existing enterprise content management system.
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