The online board portal could be a powerful tool for improving governance and efficiency. Finding the right solution may be a challenge, as every company has different needs and budget constraints. When you are considering purchasing an online board portal, the two primary aspects you should focus on are security and efficiency. When you meet with potential vendors, ask the following key questions to determine if they will meet your needs.
Security
The primary goal of portals is to protect sensitive data and block access by unauthorized persons. It is essential that the portal be constructed on an established foundation that can provide high-level security features such as customizable permission settings for users and unique encryption keys per customer, two-factor authentication, third test penetration testing, certified and managed data centers, as well as security audits like SOC2.
Efficiency
Any management system for boards should streamline three main phases – the pre-meeting portion and the actual meeting and the post-meeting portion. The best management systems for board meetings facilitate efficiency by allowing easy communication. This can encourage directors who are willing to share their ideas to the discussion, update materials frequently this hyperlink https://askboardroom.com/ prior to meetings, and reduce the time needed to gather materials.
Be sure to consider the ease of use when you demo the software. Your team should be able to access the portal quickly and therefore, choose a program that has easy navigation, document uploads and search. It’s also recommended to test out the support department of the vendor by calling their help line and putting their response time to the test.