A board portal is a secure digital corporate governance platform which optimizes every board’s meeting process – before, during and after the meeting. These platforms enhance the effectiveness of meetings, enhance decision making, and allow directors and executive team members to communicate information.
Board members can review and collaborate on the materials prior to meeting with a centralized platform that includes all documents and communications, which includes emails, instant messaging, and electronic signatures. This makes it unnecessary to search through books of board documents or email threads to find information and ensures that all members are using the latest version of the materials. Modern tools for managing boards also offer a layer of security that stores documents on a secure platform that can only be accessed by people with access to a member’s profile. This prevents sensitive information from falling into the in the wrong hands or buried in personal emails.
All meetings, whether in-person, virtual or hybrid require preparation. A good board portal should allow administrators to create a full and complete book for the board and distribute it to the board prior to the meeting, so that directors have plenty of time to take the time to read it. It should also enable the creation of minutes after every meeting, as being able to support hybrid or remote meetings.
Board members are busy people They require an application that allows them to prepare easily for and attend every meeting. Look for an interface that is as simple as it can be. It should come with built-in functions that allow board members to discuss topics that they are working on, and calendar integrations that permit directors to view each other’s schedules and availability in real-time.
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