Remote work and virtual board meeting seem to be here for the long haul as the pandemic forces companies to adjust to new working practices. The flexibility of a virtual meeting allows attendees to attend without having to consider the travel restrictions or quarantine period, as well as reducing expenses from hotels and flights.
Online meetings are simple to set up, and they’ve become frequent in mission-driven organizations that want to maintain their communication despite the COVID-19 Crisis. It’s important to know the potential pitfalls of digital meetings in order to avoid https://itcounts.org.uk/who-can-chair-a-board-meeting/ them and make your online board meetings as effective as they can be.
The software platform you use to host your virtual or hybrid meetings is vital. Select a platform which includes the Waiting Room function to shield your meeting from attendees who are not authorized and only allow those who are invited by the meeting’s co-host or host. Give training to your board members so that they are familiar with the technology.
Encourage your board members to utilize a headset or speakerphone for the duration of meetings. Also, encourage them to declutter and organize their office to appear more camera-ready. Remove personal photos and distracting items. Encourage them to sit in chairs instead of their bed or couch. This will allow them to appear more professional and presentable during the meeting. In addition, encourage them speak up at the beginning of the meeting to ensure that everyone can hear them and start the meeting in a positive way.